Virtual Bookkeeper for Photographers and Creatives - Beta Competition

Virtual Bookkeeper for Photographers and Creatives

bookkeeping for photographers

It’ll help you see when you’ve achieved a goal and act as a reminder to set new goals. Though Tanya doesn’t photograph professionally any longer, her years as a working photographer prepared her to serve this creative industry and its unique needs. “Schedule a time to update your books once a month – or even once a quarter – and stick to it! The safety of your private data is our top priority, that’s why it’s protected by 256-bit SSL encryption—the gold standard in Internet security. The FreshBooks billing system is cloud-based and uses industry-leading secure servers.

  • Accounting software is always helpful in these situations as well as keeping very organized and concise records regarding your photography business and expenses.
  • When a photographer takes photos, they are offering their clients a service.
  • When you rent the venue in March, you would record the transaction in March, even though you aren’t paying for the venue until April.
  • My business grew so fast that I wasn’t able to dedicate the proper time to organize and stay on top of them.
  • By establishing a separate business account, you can connect seamlessly to your accounting platform for imports and exports.
  • Maybe it’s cash on hand or your Nikon D3100; if you own it, then it’s an asset!

Although the cash method is more simple to learn and understand, the accrual method is better at providing a big-picture look at a company’s financial health. The accrual method provides more transparency, even though it may be harder to match up bank statements. You don’t need to be an accountant in order to keep track of your business accounting. A few simple terms and definitions can clarify some of the initial confusion you might feel when first getting your books in order. If you’re not accustomed to keeping up with financial records for your small business, it’s important to start good bookkeeping habits as early as possible. Bookkeeping is different from financial analysis, which often involves looking at long-term trends, spending, and patterns.

Sales tax

These five principles are considered the foundation of accounting and are used to gain a more accurate representation of the financial position of the business. Founded in November 2010, Wave provides integrated online applications that help small business owners around the world run their businesses. Maybe it’s cash on hand or your Nikon D3100; if you own it, then it’s an asset! Assets are of direct value to your business and are one measurement criterion for how profitable your business is. Novices in the photography industry might be thinking, “Well, that’s all fine and dandy, but how am I supposed to stay on top of all this if I don’t really understand it?

When you sign-up for a 30-day free trial with FreshBooks you can get started right away and test out all the accounting features to see if it’s right for you. The Expenses tab includes a list of all of your business expenses. It is important to track all of your expenses so that you can see where your money is going and make informed decisions about how to spend it. The accrual method is a bit more complex, as it involves setting up both accounts receivable and payable. Instead of focusing on when cash actually exchanges hands, this method pairs revenue with the action that generated it in the first place.

Hire a pro or do-it-yourself?

„My business has REALLY taken off. I’m focusing on my strengths and building my dream team.” „I’m kind of embarrassed about my books. I feel like I should accounting for photographers have it together by now.” Tidy books will relieve a significant amount of weight off your shoulders so you can get back to doing what you’re best at.

bookkeeping for photographers

That’s why, in 2016, former photographer Tanya Hirschy launched Tidy Books, a virtual bookkeeping service designed solely for photographers. “A lot of photographers do NOT enjoy the numbers side of things,” Tanya states, “or they simply don’t have the time to keep up with their books.” That’s where Tanya comes in. Tidy Books offers monthly bookkeeping services to established photographers, and provides organizational assistance to photographers whose businesses are still in their infancy. FreshBooks accounting software makes it easy to know exactly how your business is performing. With straightforward reports, your success will never be a mystery.

Finance best practices for photographers: Bookkeeping your business.

Photographers need to make sure the profit they make during their busier times is enough to carry them through months of sparse shoots. The accrual method is a little more complex than the cash method. Instead of recording transactions when money changes hands, the accrual method focuses on matching expenses to revenues. This method makes it easier to tie your books back to bank statements.

Your documents include all receipts, client invoices, bills, bank statements, loans, tax returns, and more. For photographers, receipts can include everything from your photo editing software subscription to digital marketing tools. Always keep these documents, whether you store them physically or digitally using a tool like Evernote. Enacting a bookkeeping system keeps your photography-related finances in one place, which makes it easier to identify patterns in your earning and spending. Having a business budget can be just as important, if not more important. Understanding your finances and sticking to a budget can help you prepare for tax time and plan for major expenses.

Bookkeeping & Accounting For Photographers + Spreadsheet

For example, suppose you rent a venue for a photo shoot in March. Instead of paying up front, the venue invoices you in March and the payment isn’t due until April. With the cash method, you would record the transaction when you paid for the venue in April, even though you used the venue in March.

  • The CRA and IRS have a standard mileage rate that you can use to calculate your total travel costs.
  • If there’s a service you need that’s not on this page, simply get started and speak with us about it.
  • What you own and owe, as well as your business’s value, is found here.
  • Retain all of your receipts proving these expenses in case there is any dispute regarding the invoice as well as for tax purposes.
  • The right choice might depend on how large your business is, how much revenue you earn, and what your standard operating procedures are.
  • Use it to record every transaction involving your business, and then keep your supporting documents on file (more on this later).
  • There are multiple easy steps you can take to begin organizing your finances.

Most photography equipment can be depreciated at a rate of about 20% per year. If you’re making big equipment purchases, squeeze them into the same tax year to take advantage of the full year deduction. Credits are great for increasing income and decreasing expenses, but not so great when they increase liabilities and decrease assets. Like debits, there are pros and cons to credits, depending on where you move your money. Accounting is the part of my photography business that I find the least enjoyable. I’d much rather spend my time shooting, photo editing and working with clients.


Have more questions about keeping good records for your photography business? We love supporting photographers so they can do more of what they love. Check out and get a free 30 minute consultation + a review of your books with recommendations for improvement. Navigating financial compliance can be daunting, but you don’t have to do it alone.

bookkeeping for photographers